Purchase Module Interview Question in Oracle EBS R12

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 1. Can we automatically 'Close' the Purchase order without receiving the full quantity?

Ans. The Receipt Close Tolerance lets you specify a quantity percentage within which Purchasing closes a partially received shipment. For example, if your Receipt Close Tolerance is 5% and you receive 96% of an expected shipment, Purchasing automatically closes this shipment for receiving.



2. When does a Purchase Order line get the Status 'Closed for Receiving'?

Ans. Goods have been received on the system against this line but an invoice has not been 

matched to the order. 



3. What is the difference between the control actions 'On Hold' and 'Freeze' for a Purchase order?

Ans. You can place a Purchase order 'On hold' only at the header level. This unapproves the purchase order while preventing printing, receiving, invoicing, and future approval until you remove the hold. You can 'Freeze' only at the header and release level. You freeze a Purchase order when you want to prevent any future modifications to the Purchase order. When you freeze a Purchase order, you can still receive and pay for goods you already ordered.


4. What are the different document statuses used in Oracle Purchasing?

Ans. Delete, Cancel, Final Close, Freeze, Hold, Firm, Close, Close for receiving, Close for invoicing, Open, open forreceiving, Open for invoicing, Unfreeze.


5. If a Purchase Order/Requisition is cancelled accidentally, can we revert it back?

Ans. No. The cancellation is a non-reversible process. Once the document is cancelled we cannot revert it back. 


6. Can we receive a shipment even when it is "Closed for Receiving"?

Ans. Yes, it does not prevent you from receiving. 


7. Can we re-open a Closed and Finally Closed Purchase Order?

Ans. You can Open a Closed purchase order but you cannot take any control action on Finally Closed PO. 


8. Can we match an Invoice against a line even when it is 'Closed for Invoicing'?

Ans. The Close for Invoicing status does not prevent you from matching an invoice to a purchase order or to a receipt.


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