Setup Payable in Oracle EBS R12

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 Setting up Payables in Oracle E-Business Suite (EBS) R12.3 involves configuring the Accounts Payable module to manage your organization's payable processes. Here's a step-by-step guide to set up Payables in Oracle EBS R12.3:


Step 1: Define Payment Terms


Navigation: Payables > Setup > Payment > Terms

Define payment terms to determine the due date for invoice payments.


Step 2: Define Banks


Navigation: Payables > Setup > Payments > Banks

Set up banks and bank branches that will be used for payment processing.


Step 3: Set Up Payment Documents


Navigation: Payables > Setup > Payments > Documents

Define payment documents such as checks, electronic payments, or manual payments.


Step 4: Set Up Payment Methods


Navigation: Payables > Setup > Payments > Methods

Create payment methods for different payment types, such as check, electronic, or wire transfer.


Step 5: Define Supplier Information


Navigation: Payables > Suppliers > Entry

Set up supplier information for your vendors, including payment details.


Step 6: Define Expense Accounts


Navigation: Payables > Control > Account > Flexfield

Define expense accounts used for recording invoices and payments.


Step 7: Define Withholding Tax (if applicable)


Navigation: Payables > Setup > Withholding > Taxes

Configure withholding tax codes and rates based on local tax regulations.


Step 8: Define Payment Descriptive Flexfields (Optional)


Navigation: Payables > Setup > Payments > Descriptive Flexfields

If needed, define descriptive flexfields to capture additional payment-related information.


Step 9: Set Up Accounting Periods


Navigation: General Ledger > Setup > Open/Close > Accounting Periods

Define accounting periods for Payables transactions.


Step 10: Set Up Payables Options


Navigation: Payables > Setup > Options

Configure Payables options, including default payment terms, tolerance levels, and tax-related settings.


Step 11: Set Up Payment Manager (if using Payment Process Request)


Navigation: Payables > Setup > Payments > Payment Process Request Setup

Configure Payment Manager options for batch payment processing.


Step 12: Set Up Payment Documents Printing (Optional)


Navigation: Payables > Setup > Documents > Payment Documents Printing

Configure payment documents printing, such as checks and payment advices.


Step 13: Set Up Banks for Payment Document (Optional)


Navigation: Payables > Setup > Documents > Bank Accounts

Define bank accounts to be used for payment document printing.


Step 14: Set Up Third-Party Payments (Optional)


Navigation: Payables > Suppliers > Third Party Payments

If using third-party payments, set up the necessary payment information.


Step 15: Set Up Supplier Sites (if using Multiple Organizations)


Navigation: Payables > Suppliers > Entry

Define supplier sites for vendors with multiple operating units.


Step 16: Review Payables Reports


Navigation: Payables > Reports

Use various Payables reports to monitor invoices, payments, and aging.


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